1-Minimum/Maximum age to Participate:
21 years or older on race day or a maximum of 65 years or age or younger on day of event
2-All competitors are responsible in ensuring they are medically fit to participate in this event and do not suffer from any of the medical conditions stated below:
- Congenital or rheumatic heart conditions
- Hypertension
- Myocarditis and other heart conditions
- Coronary heart-disease, coronary arterial disease
- Serious arrhythmia
- Diabetes (*refer to race organizers for more information)
- Vertigo
- Any other major diseases that can be aggravated by running in extreme conditions and/or under extreme weather
3-Covid-19 Protocols
Due to the new social distancing norms and Standard Operating Procedures (SOP) as a result of Covid-19, participants acknowledge they understand that new protocols must be introduced for the benefit of all concerned and willingly submit themselves to these new SOPs and agree to adhere to the stated SOPs below.
- “Revised SOP” means the organizer may need to adjust/change or modify SOP’s due to new requirements by the “authorities” listed below:
- These new protocols are guided by guidelines and SOP’s International Trail Running Association (ITRA) guidelines, Kementerian Kesihatan Malaysia, Department of Occupational Safety and Health, Ministry of Human Resources, Kementerian Belia dan Sukan and Persuruhan Jaya Sukan Negara Malaysia (also known as “The Authorities.”)
- Please note the protocols below may be subject to change on advice from the Sabah State Government or any of the authorities listed above which includes potential change to start times, staggered start times, and/or delayed start times/earlier start times.
- Participant must be double vaccinated in order to participate. No appeals for waiver will be entertained due to government SOP's.
- Participant showing signs of illness on the day of the event and/or demonstrating a body temperature of over 37.5 degrees Celsius must withdraw from the event immediately and may not participate in this event and should immediately inform the organizers.
- Signs of illness may include fever, cough, excessive sneezing, shortness of breath, sore throat, headache.
- If a runner has to withdraw due to injury or other illness, they must inform the organizers as soon as possible.
- No support crew, friends/family, third parties will be allowed in the designated start line or finish line area of the event as per SOP’s. You may stand outside the start area at a sensible distance.
The co-operation of support crews, friends/family in this regard is sincerely appreciated as social distancing limits prevent us from allowing too many people into the start area.
4-Submission of MYKAD Copy
All participants must submit a clear photocopy or photograph of their MYKARD to the organizers before the event in order to participate. MYKARD copies are safely kept for emergency medical admissions only and to verify participants identity and for insurance purposes.
Copies of all MYKARDS are deleted at the end of the event and no personal MYKARD submissions are shared with 3rd parties
5-Basic Event Rules
A. Participants are responsible for ensuring they understand fitness levels and risks associated with participating in the distance/category they have selected, the cut off times, the route profile and level of difficulty of this event.
B. Participants acknowledge that by participating in such an event, they accept that the event is challenging and that this event is for experienced athletes who have not only trained sufficiently for the distance and but are conditioned and trained for such an event and understand the dangers and risks of participating in such an event.
Participants also understand and accept the risks in participating in such an event in a natural surrounding and they are therefore exposed to the elements and the dangers of nature and are responsible for ensuring they have the correct mandatory kit as stated under “Mandatory Kit” in their possession at all times during the event and will utilize the right gear or equipment to ensure they are protected from the elements such as heavy rain, cold, winds and heat.
C. Participants understand that medical response to emergencies may be slow due to the nature of the event and remote locations of this event and any medical response and evacuation may take longer than normal.
C. The organization reserves the right to withdraw the privilege of running in this race if a participant is found to be acting against the spirit of the race by:
- Missing key items from their mandatory kit list before/during/at the finish line of the event
- Cheating or acting against the spirit of fair competition
- Illegal bib swap without the approval of the organizers
- Removal of markers
- Throwing/dumping of rubbish on the race course or the venue for the event
- The use of foul or abusive be it verbal or written in public, before, during or after the event or on social media or social sharing means.
- Acting outside of the social norms of the running community and do not abide by the spirit of competition.
Participants may be disqualified from the event if found to have infringed any of the above.
Participants found to be acting against the best interest of the event may be disqualified
E. Appeals may be made to the race director but any appeals should be done in a sensible manner and based on facts and correct information. Competitors agree to abide by any adjudication by the race director, which will be final.\
F. Appeals or complaints must be submitted in writing to the race director no less than 24 hours after the event via email to the organization official email address. The identity of the person making an appeal or complaint must be clearly stated for transparency’s sake.
G. Cut-off times are there for your safety and wellbeing as well as to ensure the smooth flow of the event once it begins and to ensure participants do not lag too far behind the main group of participants. If runners fail to arrive or depart their check points before the cut off times, they will be stopped from proceeding and will have been disqualified and cannot proceed on the race course and continue the event.
H. Any runner opting to withdraw from the event must inform the race organization or the race marshal at a check point
I. A support crew may NOT transfer or replace equipment such as shoes or collect items from the mandatory pack to reduce the weight of the mandatory kit in the participants race pack. Any participant found to have received aid in this manner will be penalized and issued a warning. A second violation will mean disqualification.
J-Runners who withdraw during the event before WS3 (30KM) will be dropped off at a designated location in Kundasang where they may arrange transportation home unless they have purchased bus transfer packages from the organizer.
K. For participants who have purchased transportation from us for the event, transfers back to Kota Kinabalu will be organized as a van capacity is filled and under the management of a designated logistics manager.
6-Covid-19 Protocols
Due to the new social distancing norms and Standard Operating Procedures (SOP) as a result of Covid-19, participants acknowledge they understand that new protocols must be introduced for the benefit of all concerned and willingly submit themselves to these new SOPs and agree to adhere to the stated SOPs below.
“Revised SOP” means the organizer may need to adjust/change or modify SOP’s due to new requirements by “The Authorities” listed below:
These new protocols are guided by guidelines and SOP’s International Trail Running Association (ITRA) guidelines, Kementerian Kesihatan Malaysia, Department of Occupational Safety and Health, Ministry of Human Resources, Kementerian Belia dan Sukan and Persuruhan Jaya Sukan Negara Malaysia (also known as “The Authorities.”)
Please note the protocols below may be subject to change on advice from the Sabah State Government or any of the authorities listed above:
A-Participant must be double vaccinated in order to participate.
B-Participant showing signs of illness on the day of the event and/or demonstrating a body temperature of over 37.5 degrees Celsius may not participate in this event and should refrain from attending the event.
C-Signs of illness may include fever, cough, excessive sneezing, shortness of breath, sore throat, headache.
D-If a runner has to withdraw due to illness, they must inform the organizers immediately.
E-All runners must undergo a saliva test during race pack collection at least 24 hours before the start of the event in order to participate. A positive test means the participant must withdraw and go into isolation and we recommend a second test at a medical facility immediately.
7-Start Line System
There will be a staggered start system for this event. More details to come ahead of the event for all runners to take note of.
8-Insurance Coverage
All participants must be insured in order to participate. Insurance coverage is 21 years of age to 65 years of age on the event date. All participants are required to purchase a basic insurance coverage from the organizer to fulfil regulations. They may however purchase separate insurance policy that offers greater flexibility and coverage if they feel it is necessary.
Event Insurance Policy Exclusions:
The Policy does not cover:-
- Death or Disablement or any other loss caused directly or indirectly by:-
- war, invasion, act of foreign enemy, hostilities (whether war be declared or not), civil war, rebellion, revolution, insurrection, mutiny or usurped power, strike, riot, civil commotion, military or popular uprising;
- insanity, suicide or any attempt thereat, intentional self-inflicted injury or any attempt thereat;
- general disease, infection or parasites;
- intoxication by alcohol or drugs;
- childbirth, miscarriage, pregnancy or any complications thereof;
- provoked murder or provoked assault.
- death injury illness charges or expenses of the Insured (ii) provide any indemnity against liability of the Insured
- Death or Disablement or any other loss sustained by the Insured:-
- while operating or riding a two-wheeled motor vehicle;
- while travelling in an aircraft as a member of the crew, except only as a fare-paying passenger in an aircraft licensed for passenger service. For the purpose of this exclusion the Insured would not be covered if the Insured is involved in any technical operation or navigation whilst in the aircraft;
- while committing or attempting to commit any unlawful act; directly or indirectly involved in illegal activities
- Death or Disablement or any other loss consequent upon the Insured engaging in hunting, mountaineering, ice- hockey, polo-playing, steeple chasing, winter sports, yachting, water-ski jumping, underwater activities involving the use of breathing apparatus or using wood working machinery driven by mechanical power.
Attributable directly or indirectly to HIV (Human Immunodeficiency Virus) and / or any HIV related illness including AIDS and / or any mutant derivatives or variations thereof.
For further information and details, please contact our designated insurance agent for clarification if you are unsure of the coverage.
9-Support Crews:
Participants are allowed to receive assistance from a support crew during the event.
Support crews must abide by the spirit of the race and respect the event rules as do participants. They should not restrict, impede, interfere with the event. Their role is merely to provide food, drink, cold sponging and moral support for the event and not to interfere with the organization of the event.
-Support crews may aid runners with:
- Food
- Drink
- Cold Ice Packs
- Moral Support and/or Photography
Point X and Point Y will be explained to all participants and support crew drivers before the event.
Section Closed to Support crews:
No support vehicle will be allowed to assist runners between Point X to Point Y on the race course & on plantation route during the race as the route and road is too narrow and may impede runners on their way to the finish line from Point X to Point Y. It is also a vital route for farmers who regularly use the route between Point X to Point Y to transport their produce to Kundasang market.
Support drivers may proceed from Point X to the finish line or to Point Y located 2km from the finish line to wait for their runners using the main road access from Kundasang to the Mesilau Golf Club where the finish line is located.
We will provide more details to all participants and their support crews before the event to demonstrate the location of Point X and Point Y.
10-Transport
Transport is available from Kota Kinabalu to the Start Line on a as a paid service departing at a set departure time from one designated location. It is the responsibility of the participant to ensure they are at the departure venue at least 15 minutes before departure time and have not forgotten any equipment or gear necessary for this event.
This transport service will be managed by a third party.
Departure times from the Finish line back to Kota Kinabalu will depart at staggered times as vans fill up and as runners finish. A designated logistics manager will handle transfers and his/her decisions will be based on capacity.
11-Drop Bag
Supervised DROP BAG and FINISH BAG collection will be done at the race START venue up to 15 minutes before the start of the event.
Runners will have access to their drop bag at the WS3 (30KM) designated check point. The drop bag will be transported to the finish line once the check point has closed.
-Bag tags will be issued to runners for:
-Finish Bag (1 Bag Tag)
-Drop Bag (1 Bag Tag)
All drop bags and finish bags must have the event tag attached clearly and undamaged.
12-Postponement/Cancellation of Event
Participants accept that the race organization reserves the right to after or postpone the date of the event or cancel the event if necessary due to restrictions beyond its control.
If the event cannot be postponed to a later date, all finisher tees and medals will be distributed free to all runners by post or delivery within 30 days of the announcement of cancellation for free and/or can be collected in Kota Kinabalu. The event will be deemed to have been cancelled.
No requests for refund will be entertained.
HOWEVER, a special discount may be offered to runners for a future event organized by Avta Sports S/B due to the cancellation of the event.
13-Participants accept that the organizers reserve the right to make the changes to the piblished race course as deemed necessary at any time if there is a genuine need to do so and that the published/advertised event route and course profile may be chnaged if curcumstances dictate a course change is absolutely necessary.
14-Competitors accept that runners are prohibited from bib swapping, re-selling for profit or transferring race slots/race entries/race bibs to another person without the permission of Avta Sports. The final date for an official bib swap is 3 days before the event date and no changes will be accepted for the finisher tee sizing.
Deadline for a legal bib swap is 17th February 2022 via email before 6.00pm. A small administrative fee of RM25 will be charged for a bib swap
15-All appeals for the event must be filed within 24 hours of the end of the event via email to avtasports@gmail.com.
16-No requests for refunds will be entertained for competitors of this event who withdraw, do not show up for the race kit collection/official registrations or do not turn up to compete in the event.
17-Shirt Size Change
Shirt sizes selected by the original runnner may NOT be changed after 15th January 2021.