Trail Titans @ Bandar Seri Coalfields 2023

Trail Titans @ Bandar Seri Coalfields 2023

Date : 9th December 2023

Venue : Bandar Seri Coalfields, BSC SALES GALLERY & CLUBHOUSE, Lengkok BSC 2/4, Presint 2, 47000, Selangor

Flag-off times : 5.30pm (21km) & 5.45pm (12km)

Location : https://goo.gl/maps/hDJovvMcZrAKivS56

Venue: Sports Paragon, Tropicana Gardens Mall
Date: 2 Dec 2023 (Saturday) & 3 Dec 2023 (Sunday)
Time: 10:00am - 4:30pm

** Those who can’t make it please choose the postal kit option during registration
** Those who miss the Race Kit Collection will miss the event. No exceptions.

Delivery Option:
West Malaysia - RM15
East Malaysia - RM20

* Registration will close once all slots are taken up

Mandatory items

• Water bottles or hydration pack
• Headlamp
• Handphone (Do not use this as a replacement for your headlamp)

Good to have items

• Food – if you Start with an empty stomach

Event Tee

Size Chart

Trail Titans Bandar Seri Coalfields 2023 – Rules and Regulations

1. General
   1. Titan Trail Bandar Seri Coalfields (“the Event” is organised by Dirigo Events Sdn. Bhd. (the “Organiser”) with the full support of local government and the Malaysia Athletics Federation (“MAF”) in accordance with these Rules and Regulations
   2. By signing up for and providing any information, personal or otherwise, in order to gain access to any product(s) and/or service(s) and/or participate in any programme(s), event(s), talk(s), demonstration(s) or any other activities involving the Organiser and/or the Event sponsors (the “Sponsors”), the Participant is deemed to have given explicit permission for the Organiser and the Sponsors to collect, analyse, collate, share, disclose to third parties, sell and/or otherwise use without any liability to the Participant, any personal information relating to that Participant as may in its sole discretion deem fit, including without any limitation for its programmes, planning, data-processing and statistical or risk-analysis, research, fund-raising and/or any other purposes in furtherance of the functions. The Organiser and the Sponsors declare by virtue of being the Event owner or sponsor, they can use services of third parties:
   3. For storing data within and outside of the Malaysia, whichever one is deemed most reasonable by Organiser; 
   4. For development or implementation of programmes, products or services as it may deem necessary;
   5. For outsourcing of any programme(s), event(s), talk(s), demonstration(s) and/or any activities;
   6. For promotional, marketing and/or administrative purposes;
   7. For all purposes as required by law, including without limitation court proceedings, criminal investigations or prosecutions or where so ordered by any competent authority;
   8. In connection with any proposed novation, assignment, transfer, sale, lease, license, partnership, joint-organising and/or any collaboration where and when required in relation thereto.
   9. Completion of the official entry form, including online registration, confirms the Participant’s agreement to abide by these Rules and Regulations and the Privacy Policy.
   10. The Organiser reserves the right to modify or substitute any of these Rules and Regulations and the Privacy Policy from time to time as they deem fit. If there is ambiguity in any of the provisions, the Organiser shall be the authority to interpret and in doing so, the Organiser will take into account the interests of all the affected Participants. It is the responsibility of the affected Participant to keep abreast with any changes. Please check back the Official Website regularly for updated Rules and Regulations and the Privacy Policy.
   11. Registration for the race is only confirmed upon payment made and upon issuance of a race identification number.
   12. The Organiser reserves the right to cancel or postpone the Event at any time without prior notice to the Participants, in which case the Organiser will make effort to inform the Participants prior to the date of the Event. If the Event has to be cancelled or postponed, there shall be no refund of fees or donations paid unless the Organiser deems fit to give a refund. The Organiser, Sponsors and Affiliates (defined below) shall not be held liable for any loss or inconvenience caused. The “Affiliates” shall include the Event co-organisers, co-sponsors, partners, volunteers, and any entity or person that provided products or services for the Event and Event activities. 
   13. There will be strictly no refund available if the Event is cancelled for reason of force majeure i.e. due to occurrence of incidents that are beyond the control of the Organiser or acts of God which renders it impossible or unsafe to hold the Event.
   14. The Organiser reserves the right to amend the Event format and/or race routes as the Organiser deems fit for the safety of the Participants and/or to prevent any potential hazards in the running of the Event, at any time. In such cases, every effort will be made to inform the Participants prior to the date of the Event. The Organiser, Sponsors and Affiliates shall not be held liable for any loss or inconvenience caused due to such changes.
   15. While every reasonable precaution will be taken by the Organiser to ensure the safety of Participants, the Participants take part solely at their own risk and the Organiser, Sponsors and Affiliates will not be responsible or held liable for any injury, damage, contraction of communicable disease, death or other loss howsoever arising from training for, before, during, or after participation in Trail Titans Bandar Seri Coalfields.
   16. The Organiser reserves the right to use any photographs (including those of Participants), motion pictures, recordings, or any other media records of the Event (including any programme(s), event(s), talk(s), demonstration(s) or any other activities associated before, during or after Trail Titans Bandar Seri Coalfields, for any legitimate purpose including commercial advertising, publicity purpose and distribution to Sponsors anywhere in the world.

2. The Event
   1. The Event is a trail running event set at the Bandar Seri Coalfields.
   2. There will only be two (2) race distance which is approximately 12km and 21km.
   3. 4 categories are being offered.
      1. Men Open (18-39 years old) & Men Veteran (40 years above).
      2. Women Open (18-39 years old) & Women Veteran (40 years above).
      3. A Participant is considered a veteran if his/her 40th birthday falls on or before race day and will be automatically assigned to the Veteran category.
      4. The Organiser will not be responsible for any loss and/or damage, personal or otherwise, to the belongings and items deposited at the Event baggage storage provided for the Participants. The Organiser also reserves the right to check any item or bag deposited for security purposes.
   4. The event is open to all Malaysians and to all foreigners with a valid Malaysian working permit or foreigners with Permanent Resident status or a valid Malaysia My 2^nd Home Pass or as allowed by the Organiser.

3. Bring Your Own Bottle (BYOB)
   1. This event carries a BYOB policy where all participants are responsible to carry or bring along their water bottles or hydration packs.
   2. Strictly no cups will be available at the water stations provided throughout the entire running course.
      
      
4. Medical conditions and fitness level
   1. Participants are strongly encouraged to go for a medical examination and/or consult their medical practitioner prior to registration and before the race day. Participants must accept and understand that he/she must have the physical fitness suitable for the category that he/she registered for, by the day of the race. The Event requires all participants to be in a medically fit and healthy condition during the event.
   2. Any participant suffering from any medical conditions that may be detrimental to their health during the event is strongly advised not to participate in this event.
   3. Participants are expected to provide Organisers with correct and adequate information to avoid complications during the event and to ensure proper medical care can be administered in case of an emergency.
   4. Never overestimate yourself and don’t underestimate the difficulty of the event.
   5. The Organisers reserve absolute right to allow or deny participation on medical grounds or fitness level without any explanation.
   6. The medical staff on the event day has the right to stop any participant from running if they feel the participant is no longer medically fit to continue to run in the event.
      
      
5. Registration
   1. Registration is done via online only thru the official event registration website. No other form of registration will be accepted.
   2. Participants are required to provide accurate information as requested during registration. Inaccurate information will result in disqualification.
   3. All participants must be fully vaccinated against the covid-19 or have received the final dose of vaccine minimum 14 days from the event date.
   4. Once the Participant has successfully registered, no refund will be given.
   5. By submitting the online registration form, the participant accepts all the terms and risks that are associated to the event.
   6. The Organisers reserve absolute right to reject or refuse a participant’s registration without any further explanation or details.
   7. A confirmation email will be sent to the participant for any successful registration. Participants shall inform the Organisers via email if they do not receive the confirmation email.
   8. Any discrepancy in the email confirmation shall be reported to the Organisers by the participants within 5 working days for rectification. Failure to do this may result the participant being disqualified or unable to participate in the event.
      
      
6. Race kit collection.
   1. Participants must produce their confirmation email or IC or passport or valid working permit and covid-19 vaccination certificate during race kit collection.
   2. Participants may assign a third party to collect their race kit on their behalf provided the information above (4.a) is produced.
   3. The Organiser will make arrangements one week before event date for race kit collection at a designated place.
   4. The Organiser reserve the absolute right to change the date and venue of race kit collection. Participants shall be informed via email, announcement on website and social media only if such a situation arises.
   5. It is the participant’s responsibility to collect their race kit at the designated time and place. No race kit shall be distributed on event day.
   6. Uncollected race kits are deemed forfeiture from the event and shall be donated or disposed of at the Organiser’s discretion.
   7. The race kit contains the participants bib number, event apparel, and other maybe goodies.
      
      
7. Race kit delivery
   1. Participants have the option to purchase the delivery service for their race kit during registration process.
   2. Each race kit is chargeable at RM15.00 per pack for Peninsular Malaysia and RM20.00 per pack for East Malaysia.
   3. The race kits will be couriered to the mailing address provided in the registration form latest 10 business days prior the Event day.
   4. The Organiser is not responsible for any undelivered race kits due to incorrect or incomplete mailing information.
   5. Undelivered race kits will be returned to the Organiser and it is the responsibility of the participants to collect his/her race kit at the race kit collection venue during the collection period.
   6. No refund will be provided for undelivered race kits, for any reason whatsoever.

8. Withdrawal
   1. No refund request shall be entertained.
   2. Participants are prohibited from participating in this event with someone else’s bib number. Violation of this rule shall be immediate disqualification and the both the participant shall be blacklisted from future events organized by the Organisers.
   3. No request of bib transfer shall be entertained unless approved by the Organiser.
      
      
• During the event
  1. All participants must run on the designated route that is marked by the Organiser. Any deviation from the route will result in immediate disqualification.
  2. Any pacers or motorized or non-motorized assistant will result in immediate disqualification.
  3. Late starters must cross the Start line within 30 minutes of the official starting time. Any participant starting their run after 30 minutes of the official starting time will not be counted as a participant of the event, hence no official results will be recorded for the said participant as well as the finisher medal.
  4. All participants shall obey to the instructions of the Organiser, authorities, event marshals and medical staff during the course of the event.
  5. Participants’ individual time is registered at the Start and Finish. Timing at other checkpoints will be registered as well as part of the participant’s results.
  6. An overall cut-off time of 5 hours for 12km and 6 hrs for 21km distance categories from the official Start time will be imposed. Any participant surpassing the cut-off time shall be considered as a Did Not Finish and will not receive the Finisher medal.
  7. The Organiser has placed adequate safety and security measures as approved by the relevant approving authorities to prevent any misfortunes happening onto the participants. However, it is the participant’s responsibility to keep themselves safe at all times during the event.
  8. Any behavior of the participant that may endanger him or herself or other participants shall be immediately removed from the event by the officials of the event. Such participant shall be permanently black listed from the Organisers’ future events.
  9. The participant who covers the entire distance in the shortest time will be declared as the winner for each of the category provided there are no grounds for disqualification.
     
     
9. Disputes
   1. All complaints and disputes must be filled within 48 hours from the end of the event for the respective categories via in-writing or email. No complaints or disputes shall be entertained after the expiry of the allocated 48 hours.
   2. Anonymous complaints or disputes shall not be entertained.
      
      
10. Participants’ tokens
    1. All participants completing the event within the stipulated cut-off time shall receive a finisher medal.
    2. Participants must collect their finisher medal on the event day at the designated medal collection station. Any requests to pick up the medal after the event is officially closed shall not be entertained, and it is deemed that the participant has waived and relinquished his or her right to claim the finisher medal.
       
       
11. Organisers and Organisers’ Rights
    1. The Organisers reserve the absolute right to change or alter the running course or the content of the event programme as deemed necessary at any time without prior announcement to the participants.
    2. The Organisers shall inform all participants via email and announcement on the event website if the event date is to be rescheduled to a different date by the Organiser. In the event of a rescheduling of event date, the Organisers shall offer the option of a full refund to any participant one (1) week from the announcement. Any request thereafter shall not be entertained, and the participant is deemed to have accepted the new event date. All refunds are via online bank transfer to the participants’ bank account only. No other fund transfer method will be use.
    3. Under the circumstances where the event is to be cancelled due to adverse weather conditions, pandemic, disease outbreak, or other situations that is deemed as an act of god, or man-made, prior to the Flag-off, or during the event that may posed as a dangerous situation or harmful to the participants, no refunds shall be made.
    4. In the event of a directive or directives from any government agencies to postponed or cancel the event, the event shall be deemed as cancelled and no refunds shall be made.
    5. The Organisers reserve the absolute right to use any photographs, images, videos or any form of media records of the event and its participants without any form of compensation or prior notice for any legitimate commercial or non-commercial purposes in any medium that the Organisers deemed beneficial or non-beneficial to the organization or the event within the territories of Malaysia or outside.
    6. The Organiser reserves the right to modify or substitute any of these Rules and Regulations and the Privacy Policy from time to time as they deem fit. If there is ambiguity in any of the provisions, the Organiser shall be the authority to interpret and in doing so, the Organiser will take into account the interests of all the affected Participants.
       
       
12. Indemnity and disclaimer
    1. Any successful application to participate in the event shall be deemed as a confirmation and agreement of the participant to abide by all of the terms, conditions, rules and regulations of the Organisers.
    2. The Organisers has taken all necessary precautions to ensure the safety of the participants, however every participant in the event agrees to assume and accept all risks associated with the event and undertake to indemnify the Organiser against all claims arising from their participation.
    3. The participants agree that the Organiser and sponsors shall not be held responsible and shall not be held for any liabilities claims for any injuries or death, damages or loss of property suffered before, during and after the event.
    4. The Organisers shall not be held for any liabilities claims in respect to any costs and expenses participants may incur as a result of cancellation or delay of the event. However, the Organisers will do what is within their means to inform the participants in advance of any cancellation or delays.
    5. The Organisers shall not wait or required to wait for participants who fail to meet at the event’s specific meeting point and time.
    6. Foreigners with a working permit or under permanent residence status are responsible for the validity of their working permit or permanent residency.

Organizer: Dirigo Events
Email: trailtitans@dirigo.com.my
Facebook: https://www.facebook.com/trailtitansmy